State Archives of Belgium

Our collective memory!

FR | NL | DE | EN
Menu

(Supra)local institutions

Texte petit  Texte normal  Texte grand

Municipalities (except civil status registries):

Documents about regional and community competences (except civil status registers, foreigners registers and civil status records):

Not older than 30 years:
- Municipal secretary (Flanders)
- Municipal council (Wallonia)
- Council of mayor and aldermen (Brussels)

Older than 30 years and not privacy-related:
Freely accessible

Older than 30 years and privacy-related:
- Municipal secretary (Flanders)
- Municipal council (Wallonia)
- Council of mayor and aldermen (Brussels)

Legal framework:
Law of 8 December 1992 about the protection of privacy
Flanders: Decree of 26 March 2004 about the publicity of the administration and decree of 9 July 2010 about the management of public archival records, art. 13 and 14
Wallonia and Brussels: Law on the publicity of the administration in the provinces and municipalities of 12 November 1997

Documents about federal competences (that is to say civil status register and foreigners register):

Older than 110 years:
Freely accessible

Not older than 110 years:
- Council of mayor and aldermen (Brussels)
- Municipal council (Wallonia)

Remarks:
Civil status registers and foreigners registers not older than 110 years cannot be accessed in any case. Readers can only request a nominal excerpt from the civil status registers. Only people who are the subject of a file or other authorities can have access to excerpts without prior authorization. Everyone else requires written permission by the municipal authorities. Every excerpt is subject to an individual authorisation.
Royal Decree draft about the amendment of the royal Decree of 1992 introducing a 110 years term. Today, no legal term is stipulated in the Royal Decree of 16/07/1992.

Legal framework:
Royal decree of 16 July 1992 about the reception of information from the civil status registers and the foreigners register

Public Centres for Social Welfare (OCMW/CPAS/ÖSHZ)

Not older than 30 years:
Secretary of the Public Centre for Social Welfare

Older than 30 years and not privacy-related:
Freely accessible

Older than 30 years and privacy-related:
Secretary of the Public Centre for Social Welfare

Legal framework:
Law of 8 December 1992 about the protection of privacy
Flanders: Decree of 26 March 2004 about the publicity of the administration and decree of 9 July 2010 about the management of public archival records, art. 13 and 14
Wallonia: Decree of 2 April 1998 amending the organic law of 8 July 1976 about the Public Centres for Social Welfare, art. 6ter
Brussels: Ordinance of 26 June 1997 about the publicity of the administration
German-speaking Community: decree of 16 October 1995 about the publicity of the administration

Inter-municipal cooperation bodies

Not older than 30 years:
Board of administration of the inter-municipal cooperation body

Older than 30 years and not privacy-related:
Freely accessible

Older than 30 years and privacy-related:
Board of administration of the inter-municipal cooperation body

Legal framework:
Law of 8 December 1992 about the protection of privacy
Flanders: Decree of 26 March 2004 about the publicity of the administration and decree of 9 July 2010 about the management of public archival records, art. 13 and 14
Wallonia: Decree of 7 March 2001 about the publicity of the administration in the Walloon inter-municipal cooperation bodies
Brussels: Ordinance of 30 March 1995 about the publicity of the administration

Drainage cooperatives (polders)

Not older than 30 years:
Dyke reeve of the drainage cooperative or chairman of the irrigation cooperative

Older than 30 years and not privacy-related:
Freely accessible

Older than 30 years and privacy-related:
Dyke reeve of the drainage cooperative or chairman of the irrigation cooperative

Legal framework:
Law of 8 December 1992 about the protection of privacy
Flanders: Decree of 26 March 2004 about the publicity of the administration and decree of 9 July 2010 about the management of public archival records, art. 13 and 14

Church councils

Not older than 30 years:
Chairman of the church council

Older than 30 years and not privacy-related:
Freely accessible

Older than 30 years and privacy-related:
Chairman of the church council

Legal framework:
Law of 8 December 1992 about the protection of privacy
Flanders: Decree of 26 March 2004 about the publicity of the administration
Wallonia: Decree of 30 March 1995 about the publicity of the administration
Brussels: Ordinance of 30 March 1995 about the publicity of the administration
German-speaking Community: Decree of 16 October 1995 about the publicity of the administration

Share this page :
www.belspo.be www.belgium.be e-Procurement